EASIEST WAY TO AUDIT
BENEFIT INVOICES

Employee benefits reconciliation – also known as premium reconciliation or a benefit invoice audit—is the process of matching insurance carrier invoices to enrollment (HRIS), payroll, and COBRA data. It helps identify billing errors like employees still being invoiced after termination, missing coverage for active employees, or incorrect tiers such as employee + child. Reconciling monthly helps avoid write-offs, protects compliance, and ensures every benefit invoice is accurate.

Benefits reconciliation is the process of verifying that what you’re paying insurance carriers matches what you should be paying based on actual employee enrollments and payroll deductions.

Each month, you need to compare three things:

• Who’s enrolled in your benefits systems
• What’s being deducted from payroll
• What carriers are billing you

Benefits reconciliation starts by uploading your source data. Tabulera integrates with systems like Workday, PrismHR, isolved, and Employee Navigator – so if you’re connected, all you need to upload each month is your carrier invoice.

Tabulera supports two types of reconciliation:

• Carrier invoice vs. enrollment and COBRA data
• Carrier invoice vs. payroll and COBRA data

Unlike other tools, Tabulera doesn’t  require invoice consolidation. Each invoice is reconciled separately.Once inside the invoice view, Tabulera filters out employees with no discrepancies and auto-resolves simple cases like rounding issues. It supports multiple pay frequencies and auto-categorizes variances to help you prioritize faster.

Clicking on any employee reveals their full plan balance history—every transaction since the start of coverage—so you can track down the cause of an issue without leaving the platform. You can also make manual adjustments if needed based on internal policy.When you’re done, Tabulera generates clean reports for your finance team.

Depending upon the enrollment or payroll platform we can take a combination of system reports, flat files or API connections to obtain plan setup information. Customized rules for mapping enrollment and payroll data to carrier invoice information can be implemented with our setup team.

Tabulera integrates with a wide variety of payroll systems through a combination of system reports, flat files or API connections. Tabulera can also accept these files on a scheduled basis through SFTP connections.

To the extent COBRA records appear on an invoice, Tabulera can receive the appropriate enrollment or remittance data from your COBRA administrator, this ensures that your invoices can be completely reconciled.

The Tabulera Portal is a role-based platform with various level of access and workflow authorisation. The system maintains a log of user interactions that can be reported.

The system maintains a running plan balance ledger at the employee and plan levels. This ledger can be adjusted with the appropriate authorization.

Yes, the implementation and ongoing support are provided by our knowledgeable support teams.

Tabulera gives you access to both invoice-specific and company-wide reports — all exportable to Excel and ready to share in seconds.

You can:

• Track total invoice amounts, adjustments, and in-transit items
• View plan costs per employee across carriers or companies
• See detailed audit trails of every user action
• Export raw source data used in reconciliations
• Monitor how well the platform matches employees for each plan

For Enterprise and Pro plans, we use a Per Employee Per Month (PEPM) pricing model. The more employees you process, the lower the rate per employee.

For smaller companies, we offer the Starter Plan — built for teams with fewer than 500 employees under a single EIN:

• $399/month billed monthly
• $319/month billed annually

Both include a 30-day free trial.

For the Starter Plan, setup is 100% self-service. You’ll just need to create reports in your HRIS and payroll systems, and have your Excel-format carrier invoices ready.

For Enterprise and Pro plans, the timeline depends on how complex your systems are and how quickly your team can share the required data. Our team handles the initial data mapping to make onboarding easier.

Yes. If you prefer not to handle reconciliation internally, Tabulera offers Benefits Reconciliation as a service. Our team uses the Tabulera platform to reconcile your carrier invoices against payroll and enrollment data on your behalf. You get the same visibility, reporting, and variance tracking – without dedicating internal time to the process. Schedule a call to discuss your setup and learn more.