If you’re using Workday as your enrollment or payroll source and want to reconcile benefit invoices with Tabulera, this guide is for you. While Workday doesn’t offer native functionality for benefits reconciliation, it does allow you to generate the reports needed to power it.
This guide walks you through how to build two custom reports—one for benefit enrollment and one for payroll deductions—for use in Tabulera’s Benefits Reconciliation Module. Some fields can be tricky to configure in Workday, so we created this step-by-step resource to help you get everything set up correctly.
Note:We have a dedicated article explaining the difference between enrollment and payroll reconciliation. Tabulera supports both reconciliation methods, depending on your organization’s needs.
Required Permissions in Workday
Before setting up the reports, ensure that the user configuring them has the necessary Domain Security Permissions. These permissions allow access to benefit elections, payroll results, and worker profile data, all of which are needed for complete and accurate reporting.
Creating the Enrollment Report for Reconciliation
The Enrollment Report captures a snapshot of each employee’s current benefit elections, along with employee and dependent personal information. It includes data such as plan type, coverage tier, effective dates, individual and employer costs, and dependent details. This report serves as the foundation for enrollment-based reconciliation—comparing who is covered and at what cost.
Columns
Group column heading
Filter settings
Prompt
Note:
Tip: Use clear column heading overrides to ensure consistent data mapping. Prompt filters like effective as of date and entry date help align records with the billing period of the invoice being reconciled.
Creating the Payroll Report for Reconciliation
The Payroll Report is used when performing payroll-based reconciliation, where deductions are matched against invoice charges. This report includes details such as deduction codes, payment dates, coverage periods, and calculated values like employee contributions.
Custom calculated fields are needed to extract deduction descriptions or contribution amounts from Workday’s global payroll structures.
Note:
If you use multiple pay groups or pay frequencies, be sure to prompt for period start/end dates and validate that the data aligns with your billing cycle.
Exporting the Reports for Reconciliation
Once both reports are configured and tested, they should be run monthly and saved in Excel format. Make sure the reports are shared with the appropriate user group or integration system account responsible for processing the data.
Depending on your Tabulera Benefits Reconciliation Module plan, there are two options for loading the reports:
Summary
Reconciling benefits invoices using Workday data helps organizations:
By combining structured Workday reports with Tabulera’s Benefits Reconciliation Module, teams can build a repeatable monthly process that replaces manual audits and reduces the risk of errors.
